Admissions Coordinator

Reports to: Director of Admission

Full Time 40 hours/week | 12 Month Non-Exempt | Mon-Fri (8 a.m. - 4 p.m.) and on call as needed 

St. George’s Episcopal School is a coeducational, independent school serving approximately 395 students from Nursery through eighth grade in a family-like atmosphere with a highly trained and dedicated faculty. Educational excellence at St. George’s begins with the premise that everyone learns differently. Our version of personalized learning, our nurturing environment and our low student-to-teacher ratios ensure that we challenge and support every child. This is why our graduates develop into lifelong learners and consequently find acceptance and success in the finest high schools in New Orleans. Learn more at www.stgnola.org.

Position Summary

The Admissions Coordinator will be responsible for supporting all facets of the admission process from inquiry to enrollment with responsibility for admission-related events. At critical times of the year, this position may be required to work outside of traditional full-time hours given demands of the application cycle (e.g., tours, interviews, application questions, etc.). Ideally, this position will be filled by someone with experience in admissions or sales functions and processes, who is strong at multitasking, works well in a team setting, seeks to solve problems as well as embraces and enjoys being organized, efficient and detail oriented. 

Essential Duties and Responsibilities

• Responsible for greeting Porteous Hall office guests and prospective families as well as answering all incoming admissions calls and responding to admissions inquiries
• Conducts nursery to eighth grade campus tours
• Serves as a support professional for all admission and enrollment data entry, including data entry and processing of all inquiries, applications and enrollments in collaboration with the Director of Admission.
• Manages admission candidates from inquiry to enrollment: 
• Engages and communicates with prospective families in a timely manner throughout the admissions experience, including checking for additional questions and inquiring about their experience.
• Tracks all prospective students’ checklists in SchoolAdmin as well as all touchpoints with applicants; conducts all follow-up duties in a timely manner. 
• Schedules and communicates appointment confirmations for all admissions-related meetings for prospective families and follows up with no-shows/cancellations.
• Requests student records, gathers teacher reports for applicants and scans completed student files into the team drive for admission consideration; confirms all records have been submitted prior to admissions committee meetings.
• Plans and executes all admissions-related events including but not limited to open houses, student visits, play dates and new student orientation.
• Supports the creation and updates of all relevant admissions reports, including but not limited to monthly board reports and the annual ISAS DASL report.
• Works with the Director of Marketing and Communications to collect and compile data to determine marketing effectiveness and the impact on applicant and enrollment objectives for targeting selected groups and populations in the areas of admission, enrollment and attrition so as to provide timely information to the Head of School and Board of Trustees.
• Updates, creates and/or coordinates components of enrollment packets, admission packets, admission-related letters and mailings and all other admissions-related collateral and language working with the Directors of Admission and Marketing/Communications.
• Maintains a variety of data including SchoolAdmin and the database of community partners and preschool directors.
• Supports the annual re-enrollment process as needed and as directed by the Director of Admission. 
• Supports programs designed to retain students who are currently enrolled.
• Sits on the Admissions Committee and conducts meetings when the Director of Admission is unavailable; sits on the Marketing and Admission Committee.
• Is responsible for all duties mentioned above, as well as other tasks assigned by the Director of Admission or as needed from the Advancement Team.
• Creates new student accounts in the digital master student filing cabinet with appropriate documentation. 

Qualification Requirements

• Bachelor’s degree in education, business, communications, marketing or similar field required.
• 5 years’ experience in sales or admissions or similar fast-paced environments.
• Experience working with a CRM or database, preferably school-related; experience working with hosted or cloud-based databases and systems preferred.
• Proficiency in Google Workspace applications including but not limited to Gmail, Calendar and Drive (Docs, Sheets and Slides).
• Excellent written and oral communication skills; exceptional organizational skills with the ability to be detail oriented .
• A strong commitment to confidentiality.
• A sense of integrity, ethics and ability to carry out responsibilities in accordance with the school’s policies and procedures. 
• Ability to develop, maintain and promote cooperative, professional and respectful working relationships with all employees, parents, students, trustees, volunteers and prospective families.
• Enthusiasm for the job and a positive, supportive customer-service approach and ability to work hard to support and strengthen the school’s brand across New Orleans.
• Willingness to adapt to new and changing technology to accomplish the goals and tasks of this role.

St. George’s Episcopal School as an Equal Opportunity Employer

St. George’s aims to employ a collaborative, creative, joyful and diverse faculty and staff. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability or any other category protected by applicable law. We are committed to an inclusive school culture and to recruiting and hiring faculty of diverse backgrounds and experience.

Please send a PDF of your resume and cover letter to Je Gales at je.gales@stgnola.org.

About St. George's Episcopal School

St. George’s Episcopal School is a coeducational, independent school serving approximately 385 students nursery through eighth grade and employing approximately 100 faculty and staff. Here, each child grows academically, creatively, emotionally and spiritually while developing a sense of self-worth and moral responsibility. This is a family-like atmosphere of care and concern with a highly trained and dedicated faculty. Educational excellence at St. George’s begins with the simple premise that each child is unique—that is, each child’s strengths are worth cultivating and celebrating, and each child’s challenges are worth identifying and embracing, for only then will grit and perseverance accompany growth and development. This is why our graduates develop into lifelong learners and consequently find acceptance and success in the finest high schools in New Orleans. This is also why our parents, grandparents, alumni, friends and students have an enduring love for the school.

Connections working at St. George's Episcopal School