Job Summary:

• Performs preliminary and full processing of manuscript and archives collections; research historical and biographical information relevant to the collection; and creates finding aids and MARC catalog records utilizing knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LCNAF, and other appropriate thesauri & authority lists used for indexing archival descriptions.
• Identifies and carries out rehousing and preservation treatments as needed.
• Works with the Digital Preservation Librarian to create metadata and publish manuscript and archives collections on-line via CONTENTdm. Assists in the accessioning of archival acquisitions both in print and digital.
• Assists in the implementation and use of archival management software; encodes finding aids in EAD; and participates in projects to revise, edit, correct, and digitally publish finding aids.
• Performs advanced-level reference work to assist researchers in identifying and using Special Collections and other library materials.
• Interprets and enforces library policies for the security and administration of the collections.
• Works closely with the Archivist to establish and maintain intellectual and physical control of the University Library's collections in accordance with best practices and accreditation standards.
• Ensures proper housing (and re-housing when necessary) for archival collections in accordance with archives best practices.
• Utilizes ALMA/Primo and the archivist information management system to retrieve and query collections information.
• Manages storage areas for safety, organization, cleanliness, and accessibility.
• Manages physical access and storage of archival materials. Including inventory, re-housing, and physical re-organization.

• Supervises students and volunteers in support of the XULA Archives & Special Collections Department objectives.
• Provides public access to the collections by responding to requests from the public, staff, and other institutions for information.
• Assist with educational programming, the core curriculum, and integrative pedagogy by filling requests for research material or facsimiles of collection documents.

• Serves on Library and University Committees.
• Demonstrates a commitment to professional development through scholarly research and publication, presentations, and participation in national professional associations.

Minimum Qualifications:

• Master of Library and Information Science (MLIS) from an ALA-accredited program is required, with a concentration in archival studies or management (equivalent work experience may substitute for concentration).
• Minimum of two years of experience arranging and describing archival collections.
• Experience creating EAD finding aids.
• Demonstrated knowledge of archival procedures, collections records management with the ability to work with computerized collections, management systems and object handling.
• Knowledge of preventative conservation techniques and best practice standards.
• Knowledge and experience with archival management software.

Preferred Qualifications:

• Performs preliminary and full processing of manuscript and archives collections; research historical and biographical information relevant to the collection; and creates finding aids and MARC catalog records utilizing knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LCNAF, and other appropriate thesauri & authority lists used for indexing archival descriptions.
• Identifies and carries out rehousing and preservation treatments as needed.
• Works with the Digital Preservation Librarian to create metadata and publish manuscript and archives collections on-line via CONTENTdm. Assists in the accessioning of archival acquisitions both in print and digital.
• Assists in the implementation and use of archival management software; encodes finding aids in EAD; and participates in projects to revise, edit, correct, and digitally publish finding aids.
• Performs advanced-level reference work to assist researchers in identifying and using Special Collections and other library materials.
• Interprets and enforces library policies for the security and administration of the collections.
• Works closely with the Archivist to establish and maintain intellectual and physical control of the University Library's collections in accordance with best practices and accreditation standards.
• Ensures proper housing (and re-housing when necessary) for archival collections in accordance with archives best practices.
• Utilizes ALMA/Primo and the archivist information management system to retrieve and query collections information.
• Manages storage areas for safety, organization, cleanliness, and accessibility.
• Manages physical access and storage of archival materials. Including inventory, re-housing, and physical re-organization.

Education: Master's

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About Xavier University of Louisiana

Xavier University of Louisiana, founded by St. Katharine Drexel and the Sisters of the Blessed Sacrament in 1925, is Catholic and historically Black. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. The only historically Black, Catholic university in the United States, XULA is a private, liberal-arts based, co-educational institution offering 40 undergraduate majors, 5 master’s degree programs and a doctor of pharmacy program. More than one-half of its 3,100 students are from Louisiana, but it draws students from nearly all fifty states and 35 countries. Xavier is recognized as a national leader in the sciences and the liberal arts: • #1 in the nation in the number of African American graduates who go on to complete medical school (AAMC data 2019). • Among the nation’s top four colleges of pharmacy in graduating African Americans with Doctor of Pharmacy (Pharm D) degrees. (2018) • #1 in the nation in awarding bachelor's degrees to African American students in the biological and biomedical sciences, the physical sciences, and physics. ...(2018) • #3 in the nation in the number of African American graduates who go on to earn a Ph.D. in science and engineering disciplines. (2018) • The Department of Physics is #1 in the nation for awarding African Americans baccalaureate degrees in physics and the physical sciences, according to the American Institute of Physics. (2018) Xavier is consistently ranked by the American Chemical Society as one of the top 25 universities in the nation. • The 2020 edition of the Fiske Guide to Colleges named Xavier among its 300 “best and most interesting” four-year colleges and universities. • Xavier was also singled out as one of the nation’s 385 best institutions for undergraduate education by The Princeton Review in the 2020 edition of its annual “The Best 385 Colleges”. • College Consensus, a unique college ratings website that aggregates publisher rankings and student reviews, ranks Xavier as the nation’s #3 Historically Black Colleges and Universities) (2019). It also ranks Xavier as #3 among all Louisiana colleges. • College Factual ranks both Xavier’s biology and chemistry programs as program as No. 1 in Louisiana. (2019) • Your 2018 Guide to College Transfer lists Xavier as one of only 90 colleges and universities nationwide profiled as “transfer friendly” in this guide to the college transfer process by the Kaplan Educational Foundation. • The Student Loan Report ranks #Xavier 12 out of 800 Private schools who left graduates with the least amount of private student loan debt, a form of financial aid known for higher interest rates and less forgiving repayment programs. (2018) • Zippia.com named Xavier's Psychology Program as #1 in Louisiana. (2018) • Learn.org ranks Xavier Among the Top 50 STEM schools in the U.S. (2019) • The Edvocate ranks Xavier as the nation’s No. 3 Catholic University. (2019) • Zippia.com rates Xavier #1 in Louisiana in its 2019 report, “Best College in Each State for Getting a Job”.

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