Position Summary: The Personnel Manager (PM) is responsible for the human resources management of the orchestral musicians and staff of the Louisiana Philharmonic Orchestra (LPO). As such, the PM administers and enforces the LPO’s Operating Rules & Procedures and AFM Collective Bargaining Agreement. The PM also sees that the LPO adheres to any additional union contracts, electronic media and recording contracts, and other related contracts. The PM’s most important obligation is to fairly and impartially ensure compliance with the aforementioned documents, even in the face of differing opinions voiced by individual musicians or members of the administration.
As the only full-time musician-governed and collaboratively-operated orchestra in the United States, the LPO’s unique structure fosters a close relationship between the musicians, artistic and administrative staff, Music Director, and other constituents. The PM nurtures positive relationships with these groups, creating a workplace environment conducive to the highest quality musicianship.
Duties and Responsibilities:
Oversee the processes set forth in the LPO Operating Rules related to auditions, contracts, tenure, leave requests, discipline for full-time musicians, and contracting for substitute and extra musicians.
Serve as a liaison between the orchestra musicians, Music Director, other conductors, and the administrative staff for all personnel activities, facilitating the open exchange of information between all parties, as appropriate and within the limits of confidentiality.
Attend orchestra services; monitor compliance with union contract and Operating Rules; keep official time clock and take attendance at orchestra services, including recordings and photograph sessions.
Assure compliance with the LPO’s Operating Rules & Procedures and AFM Collective Bargaining Agreement regarding personnel issues and resolve conflicts and personnel matters, including working with LPO Personnel Committee and managing grievances and variance requests.
Serve as administrative supervisor to LPO musicians; initiate first-step disciplinary procedures with individual members of the orchestra when required.
Provide administrative support to and serve as a non-voting member of the LPO Personnel Committee.
Coordinate musician appointments and substitute/extra lists with Music Director and section principals, and create a musician roster for each concert, hiring substitute and extra musicians as needed. Arrange travel and housing as needed for substitute and extra musicians.
Maintain and file all personnel records of the LPO musicians. Maintain all records of leave, personal days, sick dates and other absences. Collect all required state and federal forms from new employees.
Maintain Google “Orchestra Service Calendar” and send updates via email to LPO musicians and administrative staff.
Coordinate all aspects of auditions and report the results to the LPO administrative staff and orchestra.
Produce timely and accurate weekly orchestra payrolls, enter weekly payroll data into the online (Paycom) system for musicians and LPO staff, and verify the accuracy of the payroll journal prior to authorizing the weekly direct deposit. Produce all weekly reports and monthly reports, including Project reports and Pension/Dues reports.
Manage the execution of all benefits programs, including retirement programs, health insurance, and all other types of institutional insurance, maintaining accurate records and filing all required reports.
Ensure statutory compliance with all workplace and hiring regulations of the US Dept. of Labor, LA Dept. of Labor and OSHA.
Bachelor’s Degree required, emphasis in music strongly preferred. Professional orchestra performance experience preferred.
Minimum of two years of arts management experience in an organization of similar or larger size, or equivalent experience in a related field.
Successful experience working with orchestral musicians and conductors.
Ability to work with and maintain confidential data.
Ability to apply troubleshooting and problem solving skills as issues arise.
Ability to promote a positive and passionate work atmosphere by behaving and communicating with internal and external contacts in a manner using considerable professionalism, tact and enthusiasm. Ability to interact with others in a manner that inspires trust and confidence.
Must have passion for excellence along with professionalism, dedication and commitment.
Excellent planning and organizational skills.
Outstanding oral and written communications skills.
Demonstrated success motivating and developing staff, musicians, and volunteers.
Results and team-oriented work style characterized by a creative and tenacious approach to problem solving.
Flexible and resilient – comfortable embracing change.
Unwavering commitment to artistic excellence.
Ability to use various computer applications including proficiency in the use of Microsoft Office. Significant experience with OPAS and Microsoft Excel preferred.
Willing to work regular evenings and weekends.
Smart phone, laptop, and automobile required.
Additional Salary Information: BENEFITS:
Health Insurance: 100% of premium paid by employer for employee Dependents: Employee funded
Dental Insurance: Employee funded
Term Life and Long Term Disability Insurance: 100% of premium
paid by employer for employee
403(b) Plan: Employees eligible to participate (employer does not presently
provide matching contribution)
13 days paid holiday leave
12 days paid personal leave plus accrual of 0.5 additional day for each year of continuous service up to a maximum of 19.5 days
12 days paid health and wellness leave
About Louisiana Philharmonic Orchestra
Louisiana Philharmonic Orchestra (lpomusic.com)
The Louisiana Philharmonic Orchestra (LPO) transforms people and communities through music by performing ambitious, inspiring concerts; educating young people and adults; engaging with diverse regions, neighborhoods, and audiences; connecting through various mediums and venues; and contributing to the cultural richness of our home.
Formed in 1991, the LPO is the only full-time musician-governed and collaboratively-operated orchestra in the United States and the only full-time professional orchestra in the state of Louisiana. The LPO is dedicated to maintaining live orchestral music and a full-scale symphonic orchestra as an integral part of the culture and educational life of the New Orleans area, the state of Louisiana, and the entire Gulf South region. The orchestra is committed to creativity and innovation toward a fine artistic product; extraordinary audience experiences; unique governance shared between musicians and community stakeholders; responsible financial decision-making; and recognition and rewards that attract and retain high-quality talent.
The LPO offers a full season with more than 100 performa...nces, including classics, light classics, pops, education, family, park, and community engagement concerts in New Orleans and across a multi-parish area. In addition, the LPO provides orchestral support for other cultural and performing arts organizations, including New Orleans Opera Association and Delta Festival Ballet. The LPO’s education and community engagement work encompasses partnerships with K-12 education institutions, Louisiana universities, and communities in the twelve-parish area. Community Engagement programs include Soul Strings, a music therapy program, and Music for Life, an instrumental music education program for low-income and underserved students.
Now in its 31th season, the LPO is a Group 3 orchestra with an ordinary budget of $5 million serving an annual audience of approximately 60,000 in one of the most culturally vibrant cities in the nation.
In his 16th season as LPO Music Director and Principal Conductor, Carlos Miguel Prieto is an exciting and insightful communicator renowned for his charismatic presence on the conductor’s podium and his versatile command of various composers and styles.
The LPO is governed by a Board of Trustees comprising 38 members (12 musicians and 26 community members) elected by the musicians, and has an administrative staff of 17.